Memo Writing

How to Write a Memo- Essayprop

Writing memos is one of the things you will encounter during schooling life. Companies use memo to communicate policy changes or any big decisions to employees made by management. It is also referred to as a reminder or memorandum and eases internal communication in an organization.

How to write a memo

It is different from an email, and some of the messages you can pass through a memo include announcing an upcoming event or changes made within a department. However, these messages must be created in the best way possible. Memo writing is not an uphill task, and you can do it after reading a few examples. Use ridiculously simple tips below on how to write a memo that stands out.

  • Steps for Writing the Memo’s Heading

    Create the Title

    The page should be titled “MEMORANDUM.” It can be aligned or in the middle and have the bolded. To make the word more prominent, use a larger font for it. As you move to the next line, use double spacing.

    Address Your Recipient

    A memo should be formal, and so you should address the recipient formally. This means using the title and full names of the reader who you are addressing the memo to. However, if it’s for all employees just address them all in general: “All Employees.”

    Use the CC Line for Additional Recipients

    The CC line means “Courtesy Copy.” While these additional recipients are the ones addressed in the memo, it is essential to inform them what is happening regarding issues or policies within a company.

    Include Your Name

    The heading must include the memo writer’s name and job title.

    Proper Formatting

    The heading of your memo should be properly formatted. Align it to the left at the top of the page.

    TO: Write full names and job title of the recipient.

    FROM: Write your job title and full names here.

    DATES: The date in full showing when the memo was created

    SUBJECT: Let the reader know what the memo is about.

    The text should always be in double space and aligned. Besides, you can add a line below the heading to separate it with the body content, but it’s optional.

    Memo Writing Examples

    TO: Rose June

    FROM: Lindsey Mark

    DATE: September 26, 2019

    SUBJECT: Introduction of Social Media Marketing for our Shoes

    Market analysis has revealed that we are missing out on a huge target due to lack of social media presence. This research has made it clear and given us subtle reasons as to why our advertising should be focused on platforms where the youth look for trendy products. Our targeted audience is online, and we must join them to build our brand online and maintain our supremacy in the shoe industry.

    Suggested Social Media Platforms

    123 Company has products that appeal to young people. According to surveys carried out, our target spends more than six hours online every day. These are the most visited sites:

    • Instagram
    • Facebook
    • Google
    • Twitter
    • Snapchat
    • WhatsApp

    If we can achieve this; our sales will definitely increase. It is a new way of promoting our business, but possible.

    Samples Memos- Different Parts of a Memo

    Memo examples for school should have a well-defined structure that comprises the following:

    1. Heading: This part includes the recipient’s name, subject, date and name of the writer. You can check out memo writing a sample above to see how its created and what to include.
    2. An Introduction: the first paragraph introduces the topic and lets the reader know the use and purpose of the memo. It explains the background and what has led to the new change or decision.
    3. Body: In this part, the writer provides supporting details to stress on the memo’s purpose. Specific details are discussed, described and defined in length relating to the memo’s intention
    4. Conclusion: This is the final part of a memo and states the particular steps that must be accomplished to achieve the desired outcome. It gives responsibilities to the addressed recipients as they are the ones expected to help achieve the memo’s purpose.

    Bottom Line

    Use these incredible tips on how to write a memo to get the best grade. In your memo essay, avoid writing too many whys; instead, explain the reasons for doing the things you address in the document. But, do it moderately and remember to be brief in memo writing. Is your schedule tight that even you can complete your memo in time? Order your memo essay and get it back within the shortest time!

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